Subject Access Request Portal
Summary
Right of Access - also known as a Subject Access Request(SAR). You have the fundamental right to obtain a copy of your personal data in any accessible format, as well as other supplementary information about how your data is processed. You can do this by using this secure SAR platform.
How do we identify you when you make a request? We ask for identity documentation which helps us to verify your identity. The quicker we receive your identity documentation the sooner we can start to process your request for your information.
What if I cannot provide identity documentation easily? You can still request your information through this portal as we can also verify you as our patient and against your personal data provided. Please complete the relevant form adding your personal information in the boxes provided.
What if I am a child/young person? You have the same rights as an adult when it comes to making requests for your personal data, however we need to be satisfied that you have the correct level of understanding and responsibility to receive your sensitive health records. Form 1 (request your own personal data) is the form you will need to complete to request your personal data.
We do need to make sure we know who you are and may need to make further identity checks.
How long does it take to receive a copy of my personal data? It takes up to one calendar month from the date of your request for you to receive a copy of your personal data.
If we find your request to be complex in nature we may need to apply an extension of up to 2 further months. We will contact you in advance to let you know if an extension will be required.
How much does it cost to receive a copy of my personal data? There is no fee to make a subject access request, although we can charge a reasonable administration fee if extra copies are required.
How to make a request
How do I make a subject access request using this portal? Create a login by using your email address and creating a password.
Please find a link to the SAR Portal User Guide here: User Guide
Once your account has been created, you can use one of the forms listed below to request a copy of your personal data:
1. Request for your own personal data.
2. Request for personal data of a child/young person on behalf of the child/young person.
3. Third party request for patient personal data by an individual, i.e. by a friend or relative.
4. Third party request by an agent/organisation for patient personal data with consent (i.e solicitor).
5. Third party request for patient personal data under statutory obligation (i.e. where the information is required by law) .
6. Request by a health provider for the ongoing and direct care of a patient.
7. Request for access to the personal information of the deceased by personal representative. (i.e., Executor of the estate, with Grant of Probate or Letters of Administration).
8. Request under legal right for the personal information of the deceased (i.e. the Coroner).
9. Request form for previous or existing staff of Psychiatry-UK for their personal data.
Get Started Online
1. Go to the Sign-up button.
2. Add your email address and create your password.
3. An email will be sent to you from "Psychiatry-UK SAR Portal No Reply" . This is your activation email.
4. If you cannot see your activation email, please check your junk/spam folder.
5. You can then log in and compete the relevant form to raise your request for your personal data.
6. You can use the SAR portal anytime you wish to make a request for your personal data.
Please find the link to our Data Protection Privacy Notice here. This will provide you with information regarding the personal data you provide to us, processed by or on behalf of Psychiatry-UK and the information we may collect from you or about you from other organisations.
With many thanks,
The Health Records Team